Privacy Policy
Last updated: June 2025
At Goffs Greek School, based in Cheshunt, Hertfordshire, we are fully committed to protecting your privacy and handling your personal information with the utmost care, in accordance with UK law and the EU General Data Protection Regulation (GDPR).
Overview
We have recently updated our Privacy Policy to provide greater transparency about how we collect, use, store, and protect your data, as well as how you can access it. Your personal data is kept safe and secure, and we do not share it with third parties without your explicit consent. We only use your information to provide the best possible service to you and your child(ren), and to communicate with you throughout the school year.
Organisational Relationships
As members of the Greek Parents Association (GPA), our parent organisation, the GPA may request information from us as part of their oversight and support, without requiring additional consent from you. The Cyprus Education Mission (K.E.A.) also supports Greek schools in the UK by supplying teachers. Head Teachers are required by K.E.A. to record all new first-time starters in a securely kept register. While we have sought further clarification from K.E.A. regarding their data practices, this procedure has been standard across Greek schools for decades. Goffs Greek School cannot be held liable for the use of this data by K.E.A.
What Data We Collect
We collect personal data when you express interest in a place for your child, either verbally, in writing, or via our website. The data collected may include, but is not limited to:
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Pupil and parent/guardian contact details (name, address, phone number, email, date of birth)
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Medical or allergy information
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Emergency contact details
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Financial account information
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Assessment results and curricular records
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Attendance and safeguarding information
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Characteristics such as ethnic background or special educational needs
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Photographs, videos, and CCTV images captured on school premises
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Information from other schools or organisations, as relevant
Why We Use This Data
Your data is used to:
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Support pupil learning and progress
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Provide appropriate care and ensure pupil welfare
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Monitor and report on pupil progress
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Administer admissions and waiting lists
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Inform you of school events, meetings, and activities
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Comply with legal obligations and requirements
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Assess and improve the quality of our services
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Carry out research and comply with data sharing laws
We may also process data with your consent or where it is necessary to protect vital interests. Consent can be withdrawn at any time.
How We Store and Protect Your Data
Personal information is stored securely on the school’s internal computer system, accessible only to executive committee members. We retain data while your child attends the school and, where necessary, beyond that period to comply with legal obligations or support claims/defences in court. Security measures are in place to protect against unauthorised access, loss, or misuse.
Data Sharing
We do not share personal data with third parties except:
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Where required by law or school policy
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With local authorities, educators, examining bodies, service providers, auditors, or research organisations as necessary and in compliance with data protection law
A “third party” is defined as any entity not directly involved in the organisational structure of Goffs Greek School.
Your Rights and Accessing Your Data
You have the right to review, update, or request the removal of your personal data at any time by contacting gdpr@goffsgreekschool.com. Please note that if your child is still enrolled, we may be unable to delete certain data required for health and safety reasons. We will always verify your identity before granting access or making changes to your information.
Website Visitors
We collect tracking information (such as IP addresses) from website visitors for administration, personalisation, and to improve user experience. No information is shared with third parties without written consent, except where required by law. Data may be processed internationally as part of our operations.
For more details on our use of cookies and website data, please refer to our Cookie Policy.
Marketing Communications
We may send you information about school events, newsletters, timetables, and other updates. You may opt out of these communications at any time using the instructions in our emails or by contacting us at gdpr@goffsgreekschool.com
Retention Period
Personal data is retained only as long as necessary to provide services, meet legal obligations, or support claims/defences. After this period, data is securely deleted.
Information About Others
If you provide information about other individuals (e.g., alternative contacts for collection), you are responsible for ensuring you have their permission to do so.
Complaints
We take all concerns about data protection seriously. If you have any questions or complaints, please contact gdpr@goffsgreekschool.com. If you are dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns/
Policy Updates
We may update this Privacy Policy from time to time. Please check our website for the latest version. For any questions about this policy or your data, contact gdpr@goffsgreekschool.com
Terminology
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Clients/Parents/Guardians: Individuals registered with Goffs Greek School, including those authorised to collect children on their behalf
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Employee: Staff directly engaged with the school
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Legitimate Interest: Data processed where necessary for the school’s legitimate interests, except where overridden by individual rights
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Personal Data: Information relating to an identifiable individual
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Suppliers: Organisations or individuals providing services to the school
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Website Visitor: Any person accessing the school’s websites
If you have any further questions or require assistance, please do not hesitate to contact us.
